Developed by leading nonprofit service provider, Community Techknowledge (CTK), Apricot is an online data management system for small and growing nonprofits that tracks and reports information on clients, services and performance. With Apricot's features and functionality your organization will:

• Increase productivity, efficiency and mission success
• Satisfy multiple funder reporting requirements to prove impact
• Access superior on-demand help and support and experience burden-free IT administration
• Plus, receive the highest quality software and service at the lowest cost!

Now your nonprofit will have the same advantage as large sized organizations to confidently demonstrate accountability and ensure continual funding. With a sophisticated web-based application, your organization will have the resources necessary to maintain your data without the costly expenses.

Apricot was launched by nonprofit and technology executives who combined their industry knowledge to create a system with the essential tools required to fulfill your daily information management needs. The following features are designed to integrate with your current organizational process.

Security Features

Features	Benefits to Your Organization
HIPAA-Compliant	Compliant with all HIPAA requirements and Safe Harbor (International Standards) for secure data storage and transfer, disaster recovery, remote storage and back-up.
System Administration and Hosting	24/7 administration and hosting. One daily information back-up Guaranteed 97.5% uptime Secure SSL data transfer Secure, password defined access to Apricot from anywhere with an Internet connection

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Administration Features

Feature	Benefits to Your Organization
Online Account Creation	Upon purchase, simply create your Apricot account and get started designing your database immediately.
Online Credit Card Processing	Purchase with Visa, MasterCard, Discover.
Online Billing History	View your organization’s billing history directly in the "Account Management" section of your Apricot database.
Customized Apricot Database Configuration	Configure your Apricot database to your organization’s specific work flow and streamline your data collection process – saves valuable time and resources.
Export Function	Administrators can export records into a CSV file for archiving.
Create User	Only the Administrator can create authorized User accounts for Apricot. The system generates a unique password for each User.
Change User Details	The "User Profile" section makes it easy for Administrators to make any changes to User accounts.
Access Control	Administrators assign access rights only to those forms and reports that each User needs for their clients. User access levels prevent Users from seeing information that is protected under HIPAA and Safe Harbor requirements. In addition, each User gets assigned specific rights to each form: Create Edit Read
View All Users and Form Access	An easy-to-read grid displays all the Users and all of their form access rights. Access rights can be changed with a click of the mouse.
Record Protection	Only Administrators may delete records.
Audit Logs	Provides an Administrator with a simple audit log displaying the data processing history of Users who have modified a record and the date of the modification.

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Users Features

Feature	Benefits to Your Organization
User Log In	Ability to provide a unique Username and Password to log into the application.
User Log Out	User "Log Out" button appears at the top of every form. No need to navigate back to the home page to log out.
Change Password	Users can change their system assigned password to one of their choosing. Passwords require 6 or more characters.
Password Recovery	Lost passwords can be easily recovered via secure email. No Administrator needed to assign new password.
Client Search	Users can search for clients by key fields to be designated by the Administrator.
Client Folder	Client forms are accessed through each client's document folder. All forms pertinent to a specific client will be placed in their client folder in a chronological order.
Duplicate Check	Prevents Users from entering in client information twice.

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User Form Features

Forms Features
Fill in a Form	Easy-to-navigate forms makes data entry very efficient.
Edit Data in a Form	If User has edit rights then they can access completed forms and make real time edits.
View "My Forms"	Users have instant access to all the forms to which they have permission.
View All Completed Forms by Client	Ability to view a list of all completed forms for a specific client directly from client folder. Forms are organized by name and date.
Print Forms	All forms can be downloaded and printed in a print-friendly format.
Family Linking	Ability for individuals to be linked in family units to allow service tracking for an entire family.
Family Modification Form	Make changes to family status on one form that will appear in each individual family member’s client folder.
Reports	Users can run ad-hoc reports on the reports to which the Administrator has provided permission.

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Form Creation Features

Form Creation Features	Benefits to Your Organization
Pre-Designed Template	Forms can be selected from a gallery of pre-designed templates that are commonly used by nonprofits.
From Scratch	If you need to start with a blank form, then choose the "Create a Form From Scratch" option and get started on your unique form.
Drag and Drop Design Tool	Simply use the drag and drop feature for quick and easy form design. Choose from a list of pre-formatted field types and drag them to where they go on the form.
Automatic Save Feature	The Apricot auto save feature automatically saves any additions or changes to the database. No need to continually click on the "Save" button!
Choose from Pre-Formatted Field Types	Apricot provides you with a selection of pre-formatted field types such as: Text Multi-Line Text Radio Button Multi-Select Lists Drop Down Lists Numerical Decimal Social Security Number Email Website Phone- United States Zip Code Postal Code And many more...
Save Drafts of Forms	Administrators can build and/or modify forms over time without interrupting the Users.
Assign Field Properties	Fields can be assigned specific properties: Define key searchable fields. Define required fields. Designate active or inactive(or hidden) fields.
Assign Form Status	All forms can be assigned a specific User status: Published forms: when ready for data collection. Hidden forms remain in Apricot but not accessible by Users. This feature is ideal for forms that are only used seasonally or randomly.
Modify/ Edit Form	To add new fields, or change existing fields, use Apricot's simple form editing tools.
View All Forms	Ability to view a list of all forms in Apricot. This user-friendly list makes finding a particular form easy.
Delete Forms	Only Administrators have the ability to delete forms that are no longer needed for data collection.

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Reporting Features

Reporting Features	Benefits to Your Organization
Create Custom Reports and Ad Hoc Reports	Create custom reports based on the data your agency collects. Customize your reports using Apricot’s simple drag and drop tool. Your agency will have the ability to report on data across clients and services.
View Report	View reports in a user-friendly format, directly on your screen.
Print Report	Download and print reports in a readable format.
Export Report	To conduct further analysis simply select the "Export" button and your report will download into Excel.
Assign Access to Report	Assign Users access to only the reports they need to serve their clients.
View All Report Access	Easy-to-read grid displays all Users and the reports to which they have access rights.

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General Features

Feature	Benefits to your Organization
Database Storage	.5 gigabytes per 5 seats
Browsers Supported: IE 7, Firefox 2	Apricot can be used with either a PC or Mac.

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Apricot is considered to be an application service provider (ASP) featuring software for use in database management.